One audit · Two implementation paths

An audit to decide. The right solution to move forward.

A free 60-minute call first checks the fit. The €5,000 Strategic AI Audit is the paid entry point. It concludes with a documented decision: stop, build a tool, start advisory or combine both paths.

Qualification call · 60 minutes · free and without commitment

Understand critical-process mapping

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What we prepare together

A decision sponsor, a process owner, representative cases and a list of existing systems. Scoping defines access rights, confidentiality and the participation expected from your teams.

01 · Start here · Decide

Strategic AI Audit

Establish the baseline, quantify total cost and decide what AI should actually change.

Duration10 days

Published investment€5,000 excl. tax

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Deliverables, fit and scope

Deliverables

Strategic issue and critical process
Baseline, total cost, data and risks
Decision and prioritized roadmap

For whom : Service SMEs and mid-market companies with a sponsor, identifiable issue and access to the field.

Not a fit : Tool demos, curiosity without mandate or urgency incompatible with a serious audit.

Result

A business case and a tool / advisory / combined / stop decision.

02 · If the audit recommends it · Build

Business AI Tool

Build or integrate a limited operational tool when the audit shows that the process, data and rules are stable enough.

DurationPhased

Published investmentFrom €15,000 excl. tax

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Deliverables, fit and scope

Deliverables

Accepted architecture and scope
Operational version and integrations
Documentation, handover, supervision and measurement

For whom : Companies whose audit concludes that a tool creates more value than organizational change alone.

Not a fit : Global ERP replacement or a complex project at prototype pricing.

Result

An adopted, documented and measurable tool contractually controlled by the client.

02 · If the audit recommends it · Transform

Transformation Advisory

Change processes, responsibilities, data, skills, adoption and governance around the issue validated by the audit.

Duration6 to 12 weeks

Published investmentFrom €20,000 excl. tax

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Deliverables, fit and scope

Deliverables

Target processes and responsibilities
Adoption, governance and skills
Steering and before/after measurement

For whom : Leadership teams that must change real operations before or during tool implementation.

Not a fit : Standalone generic training, engagements without a leadership sponsor or participation from the relevant teams.

Result

An organization able to use, supervise and measure the selected use cases over time.

Before you begin

The questions behind a sound decision.

Practical answers for leaders of service SMEs and mid-market firms considering an AI project or process automation.

What budget is needed to start an AI project with Robinswood?

The initial qualification call lasts 60 minutes and is free, with no commitment. If the project is a good fit, the strategic AI audit costs €5,000 excluding VAT and takes 10 days. Implementation has a separate scope and decision following the audit.

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What does the business leader receive at the end of the AI audit?

The audit documents the critical process, baseline, total cost, data and risks. It provides a documented recommendation and a prioritised roadmap: build a tool, engage advisory support, combine both or stop. The deliverable remains valuable even if no further engagement follows.

View a sample deliverable

How do we choose between an AI business tool and advisory support?

A tool is appropriate when the process is stable enough to be equipped; this route starts at €15,000 excluding VAT. Advisory support addresses changes in organisation, adoption or governance; it starts at €20,000 excluding VAT. The audit determines the appropriate route and may recommend combining both.

Understand our method

Do we need to replace our ERP or CRM to automate?

Replacing existing software is not a prerequisite. The audit examines the process, data, access rights and integration constraints. Depending on the findings, the solution may integrate existing systems, build a limited tool or recommend stopping.

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Is artificial intelligence always the right solution?

No. The audit may conclude that the problem is primarily organisational or that a conventional tool is sufficient. Robinswood recommends AI only when its expected value, total cost and conditions of use justify implementation.

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Why does the audit always come first?

The audit retains value even if no further engagement follows. It prevents selling a tool to an organizational problem or advisory to a process already stable enough to be equipped. Multi-flow or 90-day programs remain priced from €30,000 excl. tax.

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See before committing

The decision report

A representative structure showing the kind of output to review. This is an illustrative Robinswood template, without client data or a claimed client result.

Open the full sample audit

Additional costs to check

The audit compares total-cost assumptions; it does not include purchasing or deploying software.

Start with your need

Where does work get stuck?

Reduce re-entry between your systems.

The same record moves from CRM to a spreadsheet, then invoicing. Connect the useful steps and keep control of the authoritative data.

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Move approvals forward without losing control.

A proposal, engagement letter or document is waiting for a decision. Make the owner, version and next action visible.

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Steer engagements before variances become surprises.

Workload, progress and invoicing can tell three different stories. Build a shared view so you can act at the right time.

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